Your building’s memory, that doesn’t leave with the people.
A board changes, a manager leaves, a contractor closes shop. What they knew about the building disappears with them — unless something held on to it. That is the Living Record: a file that builds itself with every intervention, every document, every decision.
Dated evidence, not loose files.
Every item in the record is attached to a component of the building (roof, heating, insurance, contingency fund…), carries a validity date and knows what it proves. When a new policy replaces the old one, the old one is archived — not lost, not mixed up.
Reference documents
Declaration of co-ownership, by-laws, plans, studies, certificates, insurance policies — with their expiry date when they have one.
Interventions
Every resolved maintenance request leaves a trace: who came, when, for what, at what price, with the before and after photos.
Decisions
What was voted at the meeting, when, with which majority — and the obligations that follow, in the schedule.
To follow up
What is missing, what is expiring, what is planned: a short list sorted by urgency, rather than a binder to leaf through.
Requests to professionals
Need a contingency-fund study or a maintenance log? Immevia prepares the request to the professional with the relevant documents, then files their report as evidence.
Document recognition
A photographed receipt, an invoice received by e-mail: the platform extracts the essentials and suggests where to file it. You confirm.
You don’t have to fill it in. It fills itself in.
- You manage as usual
A maintenance request, a payment received, a meeting held: every everyday action leaves its trace in the right place of the record.
- Documents arrive through the usual channels
A forwarded e-mail, a photo taken on the phone, an upload: Immevia recognizes the type of document and suggests the component and the date. You validate.
- The record speaks to you
Every week, what expires or is missing shows up under “To follow up”. The rest stays quiet.
- It survives change
New board, new manager: they inherit the complete record, with the history and the evidence, from their first sign-in.
The Living Record organizes information and its deadlines. It replaces neither the maintenance log prepared by a qualified professional, nor the contingency-fund study, nor legal advice — it files them, dates them and reminds you when they must be renewed.
Start your building’s record.
It builds up over the weeks. The sooner it starts, the more it will be worth.
Let’s talk about your needs ↗